Effective Date: 25 May 2018
1.1 Your Privacy
b. Weil Gotshal & Manges LLP (a Limited Liability Partnership incorporated in New York, USA) and associated offices of Weil Gotshal & Manges LLP practicing under the Weil, Gotshal & Manges name in other jurisdictions, together referred to as "Weil" or “we” respects your concerns about privacy. One or more entities may be a data controller in relation to your personal information depending on the jurisdiction(s) from which services are being provided to you. Please see our website for more information on entities through which we practise law in individual jurisdictions (the list of Weil offices and their contact details can be found at https://www.weil.com/locations).
c. Weil participates in the EU-U.S. Privacy Shield and the Swiss-U.S. Privacy Shield Frameworks as set forth by the U.S. Department of Commerce, the European Commission and Swiss Administration, regarding the data protection, requirements when transferring personal information from the European Union/European Economic Area and Switzerland to the United States of America. We have certified that we adhere to the Privacy Shield Principles of notice, choice, onward transfer, security, information integrity, access, redress and enforcement (the “Privacy Shield Principles”). To learn more about the Privacy Shield program, and to view Weil’s certification, please visit https://www.privacyshield.gov. You can contact us about matters relating to our use of your personal information using the details set out in section 4 below.
d. With respect to human resources data received from European Union/European Economic Area, Weil commits to cooperate with the local data protection authorities in conformity with the Supplemental Principles (as set out in the Privacy Shield Framework) on Human Resources Data and the Role of the Data Protection Authorities and will comply with any advice given by such local data protection authorities.
1.2 Information We Collect
We may collect and process your personal information in the course of our business, in particular when (i) your personal information is provided to us in the course of providing services either to you or to one or more of our clients (as a result of your relationship with one or more of our clients) or when your personal information is provided to us in the course of providing services to us either by you or by our agents and contractors (as a result of your relationship with one or more of our agents or contractors); and/or (ii) your personal information is obtained from other sources including publicly available sources; and/or (iii) when you contact us and/or request information from us or when you use our website.
The personal information that we collect and process may typically include your name (including name prefix or title), the business you work for, your title or position in the business, contact information (such as your email address, phone number, postal address), information provided for the purposes of meetings, interviews, recruitment, events and other personal information which you may provide or which may be otherwise provided to us. A description of the information that we collect and process when you use our website and in other situations described below:
a. Anonymous Browsing. You are able to browse the non-password-protected sections of Weil’s website without actively providing us with your personal information. However, when you access our website your computer’s browser may automatically provide us with certain personal information, including information about your computer’s browser type, operating system and IP address, as well as your access date and time and your referring and exiting URLs.
b. Registration and Personal Information. In order to access certain areas of our website, register for Weil-sponsored events, sign up for news, alerts or publications from Weil, submit your resume or other personal information to apply for a job with Weil, contact us or obtain further information from us via our website or otherwise, we may request and you may provide us with personal information including your name, address, telephone number, email address, organizational affiliation and certain other personal information that Weil may use to identify you. If you choose not to provide such personal information, you may not be able to access certain areas of Weil’s website or to receive information or services that you have requested from Weil.
d. Web Beacons. Our website may use a technology known as “web beacons” (also known as Internet tags, pixel tags and clear GIFs) that allow this website to collect web log data. A web beacon is a graphic on a web page or in an e-mail message designed to track pages viewed or messages opened. Web log information is gathered when you visit our website. The webserver automatically recognizes certain personal information, including information such as the date and time you visited our site, the pages you visited, the website you came from, the type of browser you are using, the type of operating system you are using, and the domain name and address of your Internet service provider. We may also include web beacons in promotional e-mail messages in order to determine whether messages have been opened.
e. Do Not Track Signals. Weil does not track its users over time or across third party websites to provide targeted advertising and therefore does not respond to Do Not Track (DNT) signals.
f. Other Communications. Weil may collect personal information that you provided to us in response to communications that are addressed to you.
1.3 Use of Information
We collect and process your personal information in several ways, as described below:
b. Where you register with us and provide personal information about yourself or if you provide us with personal information about yourself in other ways, we will use your personal information for the purposes for which it was provided, which may include contacting you and providing you with the information that you have requested from Weil. We may also use your personal information to keep you informed about events, publications and services provided by Weil that may be of interest to you. You can opt out of receiving such direct marketing communications at any time by following the unsubscribe instructions for the particular mode of communication.
c. We may share your personal information among Weil offices (see paragraph 1.1b above). We may also share your personal information with our agents or contractors in connection with services that these individuals or entities perform for Weil. These individuals or entities are not authorized by us to use or disclose this personal information except as necessary to provide services to Weil, or if required to do so under applicable law. We may, for example, provide your personal information to agents or contractors for hosting our databases, for data processing services, for processing online registration forms for events, or so that they can mail you information you requested. Weil has responsibility for the processing of personal information it receives under the Privacy Shield and subsequently transfers to a third party acting as an agent on its behalf. Weil shall remain responsible and liable under the Privacy Shield Principles if its agent processes such personal information on Weil’s behalf in a manner inconsistent with the Privacy Shield Principles, unless Weil proves that it is not responsible for the event giving rise to the damage.
e. We may disclose personal information we have about you (i) if we are required to do so by law or pursuant to legal process, (ii) in response to a request from law enforcement authorities or other government officials, including to meet national security requirements, or (iii) when we believe disclosure is reasonably necessary or appropriate to prevent physical harm or financial loss in connection with an investigation of suspected illegal activity.
f. We may combine personal information collected from different sources for any of the purposes listed above.
g. We use your personal information for the following business interests:
- the provision of legal or other services (including use of personal information of other persons on behalf of our clients);
- the administration of our business (including fulfilling and exercising our legal, regulatory and risk management obligations and rights, exercising or defending legal claims and managing the relationship with you and our clients);
- our human resources function (including for the purposes of recruitment);
- the maintenance of records; and
- marketing and promotion of our services.
h. The legal basis for processing your personal information includes one or more of the following:
- processing is necessary for the performance of a contract (such as contract for provision of legal services) to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract for the performance of services;
- processing is necessary for compliance with a legal obligation to which Weil as the controller of the personal information is subject;
- processing is necessary in order to protect the vital interests of the data subject or of another natural person;
- processing is necessary for the purposes of the legitimate interests pursued by Weil as the controller or by a third party (such as exercise or defense of legal claims or proceedings);
- the data subject has given consent to the processing of his or her personal information for one or more specified purposes.
1.4 International Transfers of Information
We may transfer your personal information to the United States and to other countries in which we do business, which may not have the same data protection laws as the country in which you reside. In cases of transfers from the European Union/European Economic Area, the United Kingdom or Switzerland to the United States, personal information is transferred, stored and processed in accordance with Privacy Shield Principles. In the case of other transfers from the European Economic Area, information is transferred pursuant to standard contractual clauses approved by the European Commission which can be accessed here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.
Please see Section 1.3 for more details on how the personal information may be shared among Weil offices and third party service providers.
1.5 How We Protect Your Personal Information
We maintain administrative, technical and physical safeguards to protect against loss, misuse or unauthorized access, disclosure, alteration or destruction of the personal information we collect and process. However, we cannot ensure or warrant the security of any personal information during their transmission to our website or to us.
1.6 Retention policy
1.7 Your Rights In Respect Of Your Personal Information
You have the legal rights listed below:
a. access to a copy of your personal information;
b. objection to processing of your personal information, including objection to processing of your personal information on the grounds that processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party and objection to processing of your personal information for direct marketing (in cases where such personal information are processed for direct marketing purposes);
c. objection to automated decision-making and profiling;
d. restriction of processing of your personal information;
e. your personal information portability;
f. rectification of your personal information;
g. erasure of your personal information; and
h. withdrawal of the consent to the processing of your personal information (if the processing is based on this consent).
In some cases, these rights are subject to conditions and limitations. These rights are in more detail described in the General Data Protection Regulation (Regulation (EU) 2016/679 on the Protection of Natural Persons with Regard to the Processing of Personal Data and on the Free Movement of Such Data, and repealing Directive 95/46/EC (General Data Protection Regulation)) and other applicable laws.
If you wish to exercise any of the rights listed above please write to us at email@example.com. We will consider each such request in accordance with all applicable data protection laws and regulations. No administration fee will be charged for considering and/or complying with such a request unless the request is deemed to be manifestly unfounded or excessive. If you are unhappy with our response to such a request, please refer to section 5 below.
2.1 Registration Information
Access to certain areas of Weil’s website may require you to register by providing your e-mail address and certain other personal information. By registering, you are representing that you are at least 18 years old and that you are able to enter into a valid agreement with Weil.
Upon registration, you will either select or receive from us a Login ID and a unique Password ("Codes"). You will be solely and fully responsible for the security of your Codes, and for any and all actions taken using them. Your Codes are for your personal and individual use only and should not be disclosed to any other person.
2.3 Modification or Termination of Codes
2.4 Cancellation of Registration
You may cancel your registration with Weil’s website by emailing a request to Weil’s Webmaster at firstname.lastname@example.org, providing your correct Login ID and Password with a statement to the effect, "Please terminate my registered user status for the Weil website" and indicating "Cancel Registration" in the subject line. After receiving such request, Weil will deactivate your Codes.
2.5 Additional Services and Links to Other Sites
2.6 Withdrawal of Services
Weil reserves the right to withdraw the Weil website or to remove any content without notice at any time and for any reason.
4. How to Contact Us
writing to us at:
110 Fetter Lane
5.1 Disputes Generally
5.2 Dispute Resolution
Weil has further committed to refer unresolved privacy complaints under the Privacy Shield Principles to an independent dispute resolution body based in the United States, JAMS. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by Weil, please visit the JAMS website at https://www.jamsadr.com/eu-us-privacy-shield for more information and to file a complaint. This independent recourse mechanism by which your complaints and disputes can be investigated and expeditiously resolved will be provided at no cost to you.
You may also report privacy complaints to a local data protection authority. For reference, we set out below the identity of relevant national data protection authorities:
France: Commission Nationale de l’Informatique et des Libertés (CNIL), www.cnil.fr/en/home
Frankfurt: Der Hessische Datenschutzbeauftragte, www.datenschutz.hessen.de
Munich: Bavarian Data Protection Authority, https://www.lda.bayern.de/en/index.html
Poland: the Inspector General for the Protection of Personal Data (Generalny Inspektor Ochrony Danych Osobowych), www.giodo.gov.pl/en
Switzerland: Swiss Federal Data Protection and Information Commissioner, https://www.edoeb.admin.ch/edoeb/en/home/the-fdpic/links/data-protection---switzerland.html
UK: the Information Commissioner’s Office, www.ico.org.uk
As a Privacy Shield participant, Weil commits to binding arbitration at the request of an individual to address any complaint relating to our privacy notice or our personal information practices that has not been resolved by other recourse and enforcement mechanisms in respect of personal information which is transferred from the European Economic Area or Switzerland to one of our US offices.
Weil conducts periodic self-assessments to verify that the attestations and assertions it makes about its privacy practices are true and that such privacy practices have been implemented as presented. Weil will take steps to remedy any problems arising out of failure to comply with the Privacy Shield Principles.
Cookies and How to Remove Them
Purpose of Our Cookies
- allow your computer and our website to speak to each other in a more efficient manner
- allow you to navigate the website
- store normal application specific data as you move from page to page
- authenticate you as the correct user
- overcome any technical difficulties which may threaten the availability of this Web site
Information Stored on the Cookie
The cookie will only contain information that your computer is set to provide to the website server and you can choose to reject all cookies, although this may affect the functionality of our website for technical reasons.
We may use "Session" and/or "Permanent" cookies. Session cookies are stored on your computer only during your browsing session. These cookies will automatically delete at the end of the session when your browser closes or you log out of the website. The information contained in these cookies will generally not identify you as the user, but will allow you to navigate the website without having to log-in repeatedly. These cookies are not written to your hard drive. The Permanent cookies we use identify your browser with a unique, random number and in themselves do not reveal any personal information about you. These cookies are stored on your hard drive and help us identify you as a returning visitor to our site. This gives us more accurate information to study traffic patterns so we can improve the website and the services that we provide through the website.
How to Control Cookies
Cookies that we commonly use are listed below. This list is not exhaustive, but describes the main reasons we typically set cookies.
- Google Analytics-Used for analytics and service improvement